Digitization of document management
in the food & beverage sector

Fast processing thanks to digital processes
Higher satisfaction among business partners and customers
Reduction of processing costs

What it’s all about

Food & beverage companies are faced with the challenge of having to handle a particularly high volume of documents. The documents come from various sources and range from delivery notes, to food documentation, to documents for quality management.

In addition, a quality management system is required for standards such as ISO 9001 and ISO 22000. HACCP plans, certificates of analysis, and information for test and quality seals (e.g., IFS) must be documented too. International supply chains increase the volume of documents still further.

How we can help you

To meet requirements concerning quality management, quality-related food safety documentation, and internal company compliance, we can help you with digital document management. From automated document capture, to structured information management and document lifecycle management, to tamper-proof archiving – we have created a comprehensive digitization solution for you.

Benefits of digital document management

  • Digitization of supply chains
  • Simple, end-to-end documentation
  • Digital processes: Paperless quality management
  • Versioning: The latest document versions at a glance
  • Tamper-proof archiving: Supports legal compliance
  • Authorization: Access to documents by authorized users only
  • Digital data: Web application makes worldwide use possible without requiring software installation

Features of softgate-archiv for digital document management

  • Version management
  • Access authorization
  • Logging
  • Lifecycle management
  • Tamper-proofing
  • Storage management for IT administration
  • Windows account login
  • Scalability
  • Web services
  • Reporting
  • Web-based DMS
Features of document management with softgate-archiv and what they mean for you:
  • Version management: Document different versions
  • Access authorization: Strong rights management for secure documentation
  • Logging: Access requests displayed
  • Lifecycle management: Automated mapping of retention or deletion requirements
  • Tamper-proofing: Process support for tamper-proof archiving
  • Storage management for IT administration: All storage media and their data at a glance
  • Windows account login: Use of an existing Active Directory structure
  • Scalability: softgate-archiv grows with your requirements, in terms of both functions (link to all modules) and quantity
  • Web services: Advanced interface architecture makes it easier to connect softgate-archiv to the system landscape
  • Reporting: Event documentation at the touch of a button
  • Web-based DMS: No installation on the client side, safe to use via a web browser

A digital DMS helps you with these processes

Sven Kaiser

Bereichsleiter Digital Business

Contact us:

Please feel free to reach out to my team and me if you have any questions. We would be happy to give you an initial overview of how you can achieve your individual goals with our efficient solutions.