+49 9131 81270 0
contact@soft-gate.de

Efficient Information Management

softgate-archiv, our proprietary document management system (DMS), guarantees long-term, secure storage of your information. It offers robust role-based access and permission controls, with optimal modularity and scalability.

Access your stored information effortlessly in seconds, anytime, anywhere, from any internet-connected device

In addition to its robust core architecture, softgate-archiv delivers powerful functionalities to optimize your workflows:

Benefits of softgate-archiv

  • Web-only application
  • Powerful security and rights concept
  • Easily extendible due to modular design
  • Open standards and interfaces
  • Tamper-proof archiving
  • Support directly from the manufacturer
  • Compatible with standard scanning and storage hardware
Redesign and Change of Technology
Redesign and Change of Technology
softgate-archiv

Redesign and Change of Technology

  • Intuitive and user-friendly interface for effortless operation
  • Streamlined document organization across lists, search results, and folders
  • Improved functions
  • Fast loading times even with large data volumes

Record Management

  • Important key data at a glance
  • Standard record types supplied (e.g. HR record, debtor record, application records, customer record, credit card billing, travel expense report, book series)
  • Intuitive wizard for creating your own record types and layouts
softgate-archiv
Record Management
softgate-archiv
Security and Stability
softgate-archiv

Security and Stability

  • Simple sign-in with Microsoft Entra ID
  • Protected according to the latest security standards

Functionalities and Features of softgate-archiv

Basic Version

softgate-archiv is a proprietary document management system (DMS) designed to streamline your office administration and automate daily workflows. It accelerates and optimizes your entire information management process—from initial data capture and advanced search to instant document retrieval.

  • Intuitive dashboard with customizable content. Personalize your workspace for optimal efficiency, ensuring quick access to the information you need
  • Reminder options, memos, and advanced search functions directly accessible.
  • Optimized smart client interface for tablets and smartphones (no app installation required, works in any standard browser)
  • Seamless integration with existing web and third-party applications via built-in web services

If you have any questions or want to learn more about softgate-archiv, feel free to contact us at vertrieb@soft-gate.de.

Key Features

Web-only application

No desktop installation required. Enjoy complete browser and platform independence with 100% web-based central administration

Transparency and structure

Maintain an overview of millions of documents thanks to structured archiving and make all information available transparently

Modular structure

Demand-based extension through a wide range of modules and interfaces

Central archive

All documents and information from every source are centrally administered and stored in an archive with a consistent database

Support directly from the manufacturer

If there’s a problem, we’ll help you right away

Integration

our solution integrates seamlessly into diverse software landscapes, including Tungsten solutions and IKAROS by Ferber Software, via web services

Automatic versioning and powerful rights management

Document access logs and change tracking

High-performance, versatile search functions

Even with a high volume of documents, various search functions with customizable options give you results in seconds.

Shortcuts

Save your custom searches and pin frequently used folders or worklists to your dashboard as clear, actionable tiles for instant daily access

Smart client for mobile

Easily retrieve documents even when on the move

Web services

RESTful web services for quick, easy integration into any other system

Format-independent filing

Microsoft Office and other Office formats, as well as text, audio, images (including HEIC and HIEF)

The comprehensive basic version can be extended with a wide range of modules and interfaces

Download module and interface overview

Looking for a demo or a trial version?

Implementing a Document Management System (DMS) is a major decision for your company. To ensure you make the right decision, seeing the solution in action or testing it firsthand is key.

Experience softgate-archiv firsthand! Request a free trial or schedule a free online demo today. Get in touch with us at
vertrieb@soft-gate.de. Our team is ready to assist you!

More Use Cases

Matthias Segschneider

Division Manager Digital Business

Contact us:

Please feel free to reach out to my team and me with your project requirements. We would be happy to provide an initial overview of how we can achieve your individual goals together.